Contact Management
Find People & Places Fast
Contact Management
Store all your contacts in one place - venues, hotels, staff, freelancers, bookers, promoters, funders and everyone else. Categorise them and create links between them.
Once your contacts are set up, it's a simple matter of selecting the ones you want when creating bookings and events.
- Intuitive, fast filtering to find the contact you're looking for
- Powerful advanced searching
- Easily find and identify organisations and people
- Address information, including map location
- Multiple contact numbers, email addresses and social media links
- Each contact can be assigned to one or more categories
- People have their own contact details and can also be assigned to the organisations they work for
- Easily see who works with who using loose associations
- Venue details can include specific information, such as capacity and Local Authority
- Safety feature – contacts cannot be deleted whilst assigned to an event
- See at a glance if a contact is assigned to an event or booking, including where they are used and how many times.
StageSwift: packed full of features designed specifically for Touring.
Tour Scheduling How can Tour History Help you? Your ContactsStageSwift: packed full of features designed specifically for Touring.
Tour Scheduling How can Tour History Help you? Your ContactsBooking Management
Whether your programming fits into a single budget stream or into more than one, you can easily access and organise all your booking and programming information. Create projects then add bookings and events - you'll be able to see things clearly on the calendar view or use the easily searchable lists. There are also handy task lists to improve your workflow.
- Manage bookings - including tentative and confirmed
- Schedule performances for each booking
- Mark performances as physical (at the venue), online or both
- Record social media hashtags and links for events
- Manage the tour list on your website
Event / Activity Management
Everything you need to schedule the events for your tour and view them “at a glance” on the calendar or display them in a list for easy management. Planning your tour couldn't be any easier.
Activities such as travel or details about your accommodation all can be added to your calendar.
- Set the start and end dates and times
- Select the cast and crew who need to be there
- Choose a venue or even a temporary “pop up” location
- Specify the type of event such as performance, rehearsal, travel, accommodation, etc
- You're not limited to the types of events - you can create your own
- Record comps - who needs them and how many
- Select whether the event should appear on your website, and if so, what should display
- Record merchandise and box office takings
- Record audience profiles
- Specify event accessibility - signed, captioned, relaxed, etc
- Icons help you to see the event type at a glance
- Record social media tags and marketing information for performances
Personal Schedules
StageSwift's "On the Road" facility gives your team members their personal itinerary for all the projects and events they have been assigned to. It's designed to be used on mobile phones or tablets and works equally as well on a laptop or desktop.
All your team members will have immediate access to their own personal itinerary as well as being able to see straight away if anything changes.
- Mobile friendly layout
- Personalised view for each team member
- Use a calendar or a list to see where they're supposed to be and when
- Day view shows the details of what you're doing each day
- Ability to fill out evaluation reports for authorised team members
Tasks
The unique tasks view lets you concentrate on the job at hand from recording box office figures to checking for overdue invoices.
Focus on the task at hand and quickly move through all the bookings and events on your tour to get things done quickly and easily.
- Manage specific tasks for all events in a tour
- Task list shows "at a glance" the status of each task
- Manage tasks for one or more tours
- Filter tasks by type, eg: Financials, Invoices, Box Office, Reporting, Website Info, Comps, Merch, etc
- Super quick search filters to find a specific item
StageSwift: packed full of features designed specifically for Touring.
Tour Scheduling How can Tour History Help you? Your ContactsTour History
Everything you need to know
AI Enabled
You can ask it questions in plain English and it will serve you up the information that you need.
You don't have to remember how to look for a contact or search for a type of venue, let StageSwift do the work for you.
StageSwift AI is trained to use your data only so you will not see irrelevant information from elsewhere.
- Have we toured to this venue before?
- Who is trained to be in this production?
- Do we have journalist contact details?
- What lighting technicians have we worked with?
Not in the Spec
A techical specification for a Venue can only hold so much information; hopefully everything that you need to know about the performance area but there are so many more things to consider.
By keeping note of information specific to your organisation or even specific to a given production, you can save time and stress when choosing a venue for your next tour.
Here are just some of the things that would be nice to know:
- Road closures - e.g. pedestrianised roads between 10 and 4
- Narrow corridors with tight corners that prohibit some pieces of set from being used
- Crew / performer areas which are not accessible for people with mobility, visual, auditory or other challenges
- Easy negotiations with past performance information to hand
- Is there a laundry nearby?
- Safeguarding: are their separate toilets for children?
StageSwift: packed full of features designed specifically for Touring.
Tour Scheduling How can Tour History Help you? Your ContactsChangelog
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About
We're passionate about the benefits the arts bring to society
Don't just take our word for it...
Vamos Theatre tours all over the world - from major theatres to care homes – and we can do this because our business is underpinned by StageSwift. Intuitive and easy to use, it’s enabled us to thrive, even during lockdown, and work effectively, flexibly and responsively at all times.
Importantly, StageSwift has been built by people who really understand arts companies and what we need.
It has exceeded all our expectations...
Rachael Savage Executive and Artistic director, Vamos Theatre (UK)
Ready to find out more?
Our friendly team is on hand and happy to answer any questions +44 (0)1462 423 297 Monday - Friday 9am - 5:30pm GMT