Booking Management
Whether your programming fits into a single budget stream or into more than one, you can easily access and organise all your booking and programming information. Create projects then add bookings and events - you'll be able to see things clearly on the calendar view or use the easily searchable lists. There are also handy task lists to improve your workflow.
- Manage bookings - including tentative and confirmed
- Schedule performances for each booking
- Mark performances as physical (at the venue), online or both
- Record social media hashtags and links for events
- Manage the tour list on your website
Event / Activity Management
Everything you need to schedule the events for your tour and view them “at a glance” on the calendar or display them in a list for easy management. Planning your tour couldn't be any easier.
Activities such as travel or details about your accommodation all can be added to your calendar.
- Set the start and end dates and times
- Select the cast and crew who need to be there
- Choose a venue or even a temporary “pop up” location
- Specify the type of event such as performance, rehearsal, travel, accommodation, etc
- You're not limited to the types of events - you can create your own
- Record comps - who needs them and how many
- Select whether the event should appear on your website, and if so, what should display
- Record merchandise and box office takings
- Record audience profiles
- Specify event accessibility - signed, captioned, relaxed, etc
- Icons help you to see the event type at a glance
- Record social media tags and marketing information for performances
Personal Schedules
StageSwift's "On the Road" facility gives your team members their personal itinerary for all the projects and events they have been assigned to. It's designed to be used on mobile phones or tablets and works equally as well on a laptop or desktop.
All your team members will have immediate access to their own personal itinerary as well as being able to see straight away if anything changes.
- Mobile friendly layout
- Personalised view for each team member
- Use a calendar or a list to see where they're supposed to be and when
- Day view shows the details of what you're doing each day
- Ability to fill out evaluation reports for authorised team members
Tasks
The unique tasks view lets you concentrate on the job at hand from recording box office figures to checking for overdue invoices.
Focus on the task at hand and quickly move through all the bookings and events on your tour to get things done quickly and easily.
- Manage specific tasks for all events in a tour
- Task list shows "at a glance" the status of each task
- Manage tasks for one or more tours
- Filter tasks by type, eg: Financials, Invoices, Box Office, Reporting, Website Info, Comps, Merch, etc
- Super quick search filters to find a specific item
StageSwift: packed full of features designed specifically for Touring.
Tour Scheduling How can Tour History Help you? Your ContactsDon't just take our word for it...
Vamos Theatre tours all over the world - from major theatres to care homes – and we can do this because our business is underpinned by StageSwift. Intuitive and easy to use, it’s enabled us to thrive, even during lockdown, and work effectively, flexibly and responsively at all times.
Importantly, StageSwift has been built by people who really understand arts companies and what we need.
It has exceeded all our expectations...
Rachael Savage Executive and Artistic director, Vamos Theatre (UK)
Ready to find out more?
Our friendly team is on hand and happy to answer any questions +44 (0)1462 423 297 Monday - Friday 9am - 5:30pm GMT